We all want to enjoy instant success in the project manager role and to feel as though we are doing a great job. However, it is far better to take it one step at a time and try to complete your projects successfully that way. The following are a few examples of how to do this.
First the Basics
Before you can even think about getting started on the project you need to get to grips with the basics of what you are being asked to do. This means finding out what you are being asked to do and who will be affected by it. This is a part of the project process which I have always enjoyed, although I know that other project managers aren’t too keen on it. No matter what your own thoughts are on the research and reading you need to do here there is no way of getting further forward without doing this part. This means that you need to take your time and get your knowledge built up before you consider moving on to the next stage.
Next: the Team
A strong project team is going to be vital to your prospects of enjoying a great project resolution. The choosing of the team members might be someone else’s job but you still need to think about the issues which you need to deal with. This stage might sometimes come before the previous one I mentioned while other times it might come after it. The sequence of these tasks isn’t as important as making sure that you get them both done before trying to move on. You need to brief your team members on what the project is all about and give them any training or support they need to get going. The last thing you want to do is have team members sitting around sitting around not doing much and feeling left out.
Draw Up the Plan
The project plan deserves to be given its own stage. This is a part of the overall piece of work which it is essential that you get right. It might not seem like such a big deal when you do it but you will definitely feel the benefit of it later on. However, what you need to avoid is starting it before you finish the first point on this list about finding out what you need to do. OK, so you might start your draft before then but you definitely don’t want to start getting in the fine points of it before you even know what the project is all about.
Achieve the Objectives
Once you have done all of the preparatory work then you will want to focus on achieving your objects. Obviously everything you do on the project could be considered as being part of this process but you should be sure to avoid jumping ahead of yourself. You aren’t going to achieve the objectives by, for example, trying to squeeze in solutions when you still don’t have a plan sorted or don’t even know what you are really being asked to do. This might seem obvious but what I am trying to say is that if you don’t break the project up into stages in your head it could be easier than you think for you to do things in the wrong order and could the whole project mixed up.
Get It Signed Off
So what do you do once you have achieved your objectives? Well, ideally everyone involved in the project will be happy to sign the piece of work off and let you get started on something else. This final stage of the project could actually turn out to be a good deal longer than you expect it to be. Again, it may seem obvious to anyone that you won’t try to get it signed off until all of the work has been done and the objectives achieved. However, you might be surprised to see how many project managers get bored of their current piece of work and try to rush through off the sign off process in order to get started on something fresh and exciting. You need to try and avoid this temptation if you want to do things right. Unless there is some pressing business reason to ask for sign off before you have met all of the objectives you should make sure that you keep taking the tasks one a time right until the very end.